Room Reservation Request Form

Contents

0.1 Room Reservations
0.2 Step 1 of 7

1 Step 1
2 Step 2
3 Non-UNC Group Notice
4 Step 3
5 Step 4
6 Change Existing Reservation
7 Existing Event Information
8 Reservation Change Information
9 Cancel Existing Reservation
10 Event Information for Cancellation

Room Reservations

The Campus Y is providing rooms free of charge. We depend on your efforts to keep the rooms clean and put back in their standard arrangements in order to maintain this no-cost approach. Thank you for your courtesy.

Step 1
Request*
Please check the calendar to find a free slot before making a reservation. If your event will take place after 5 pm Monday-Friday or on the weekend, please ask on your reservation form for the front door of the Campus Y to be unlocked.
- New Reservation Request
- Change Existing Reservation
- Cancel Existing Reservation

Step 2
Please select your group type*
- Campus Y Committee or Group
- UNC Department or Organization
- Non-UNC Group

Non-UNC Group Notice
Non-UNC Groups require a UNC sponsoring organization in order to reserve a room at the Y. The sponsor must be present throughout the meeting or event. The sponsor is required to complete this form and be the point of contact for the event.
I understand these conditions*
- I understand

Step 3
Choose Room and Check Availability
- Anne Queen Lounge - The Campus Y can only reserve this space for weekends and weekdays after 5:00 pm. For events on weekdays until 5:00 pm, please contact the Office of Faculty Governance for reservations.
- Conference Room 103 - This conference room seats 10 people and has a projector and white board. After 5:00 pm, this room is reserved for Campus Y groups only. No recurring meetings are allowed for groups outside the Campus Y.
- Seminar Rooms 207 and 208 - These rooms seat up to 15 people individually, or can be combined to double the space. Each room has a projector. After 5:00 pm, these rooms are reserved for Campus Y groups only. No recurring meetings are allowed for groups outside the Campus Y.
Once you have determined which room you would like, please check availability on the Calendar.
Choose Room(s)
- Conference Room 103 (Max occupancy: 6)
- Seminar Room 207 (Max occupancy: 6)
- Seminar Room 208 (Max occupancy: 6)

Step 4
Name*
First Last
Email*
Phone*
Campus Y Group*
Please choose your Campus Y group.
Campus Y Group: Other*
Please enter the name of your associated Campus Y group.
UNC Department or Organization*
Please indicate the name of your UNC department or organization.
Non-UNC Group Name*
Please indicate the name of the non-UNC organization.
Sponsoring UNC Group*
Please indicate the name of the sponsoring UNC group.
Event Name*
Event Date*
Date Format: MM slash DD slash YYYY
Event Start Time*
*RESERVATIONS ARE STRICTLY LIMITED TO 90 MINUTES OR LESS. Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Event End Time*
Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Is this event 90 minutes or less?*
Reservations must be 90 minutes or less during this time.
- No
- Yes
Is this a recurring event?*
- No
- Yes
How often does it reoccur?
Last Meeting Date*
Please select the last meeting date for your recurring event.
Date Format: MM slash DD slash YYYY
Additonal Information
Please enter any additional information or inquiries here.

Change Existing Reservation
Please enter the contact information of the person making the change request.
Name*
First Last
Email*
Phone*
Existing Event Information
Please enter the existing event information so we will be able to locate your reservation.
Event Name*
Event Room(s)*
- Conference Room 103
- Seminar Room 207
- Seminar Room 208
Event Date*
Date Format: MM slash DD slash YYYY
Event Start Time*
*RESERVATIONS ARE STRICTLY LIMITED TO 90 MINUTES OR LESS. Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Event End Time*
Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Reservation Change Information
Please enter only the information that has changed.
New Event Name
New Event Room(s)
- Conference Room 103
- Seminar Room 207
- Seminar Room 208
New Event Date
Date Format: MM slash DD slash YYYY
New Event Start Time
*RESERVATIONS ARE STRICTLY LIMITED TO 90 MINUTES OR LESS. Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
New Event End Time
Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Additional Information
Please enter any additional information or inquiries here.

Cancel Existing Reservation
Please enter the contact information of the person making the cancellation.
Name*
First Last
Email*
Phone*
Event Information for Cancellation
Please enter the existing event information so we will be able to locate your reservation for cancellation.
Event Name*
Event Room(s)*
- Conference Room 103
- Seminar Room 207
- Seminar Room 208
Event Date*
Date Format: MM slash DD slash YYYY
Event Start Time*
Please round to quarter hour :00, :15, :30, :45

Hour :

Minute
Additional Information
Please include any additional information about your cancellation here.

Room Reservation Request Form

Room Reservations

Step 1 of 7

Step 1

Step 2

Non-UNC Group Notice

Step 3

Step 4

Change Existing Reservation

Existing Event Information

Reservation Change Information

Cancel Existing Reservation

Event Information for Cancellation